Backlog (incomplete)
- map - is not showing description in the secon lanuage - is this intentional?
- Log in - Asana
- What is the workflow if people change information that affects the map/webiste?
- Feedback Map: place for people who are not suited in a specific place (like Pame)?
- a note I saw (when I created a website for Lino): Your privacy policy page https://www.socioracyforall.org/privacy-policy appears to be inaccessible. I proceed with membership but would kindly ask if you can send me the policy by email. Many thanks! → is this done? or should we do something about it?
- GH - companies - Pioneer House Village has all SoFA members listed: https://www.sociocracyforall.org/wp-admin/admin.php?page=gh_companies&action=edit&company=398
- How does IT circle understand the Google Workspace Best Practices? Idea: Renaming and moving from ‘Documentation’ to ‘Policies’
02-07 meeting
Check in
Admin
- Attendance: John, Nathalie, Pia
- Secretary: Nathalie
- Facilitator: John
- Duration: 90 min
- Minutes from last time:
- Announcements: none
- Next meeting:
Agenda formation
Check out
01-24 meeting
Check in
Admin
- Attendance: John, Nathalie, Pia
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Announcements: none
- Next meeting: Feb 7th 1330 UTC
Agenda formation
-
Kumu audit planning
- make a decision who continues with what work
- Pia International
- Nathalie Ecosystem
- John anything else
- Nathalie to talk with Pia and then John when ecosystem is done
- John is happy if others communicate with secretaries too, he’ll be the one updating Kumu in the end
- SQLlite and local database on John’s computer, spreadsheet is not powerful enough
- list of circles is taken from this database
- WIP allow others access to this database
- workflow looks good
- remind circles to use new meetings template? previously John was in contact with circles about these things
- make comments in task when we notice something about the workflow
- make a decision who continues with what work
- sort FAQ → set a tag for a link (!!!) Latest Sociocracy Basics/Sociocracy FAQs topics - Sociocracy For All
- use tags to organize it
- have different default views
- how can we use discourse to structure this section best?
- forums highlight newest conversation, a bit more difficult for other logical structure
- stretching the limits of forum usage
- tag: introductory-FAQ maybe
- manually maintain a list of FAQ like circle summaries in the policy manual
- discourse encourages fluid categorization through tags, only 2 levels of categories
- logkeeping is doing forum curation at the moment
- there are discourse plugins: e.g. documentation plugin → John investigate further
- is it possible to have different links to the FAQ with different tags enabled?
- yes - URL changes when tag is selected
- pinning stays on top - that’ how it is now. Nathalie will mention John in the Asana task
- there are several ideas we can do now with the tags, introduce tag “SOLT” → Pia will start on this
- start conversation around our policies, esp. " SoFA role holders all get a socioracyforall.org account." as in SoFA Google Workspace
- intro
- came up in conversation between Nathalie and Abbie looking at how to roll out policy
- it this a policy or a recommendation? Is it clear?
- do SoFA member know about it? → some role holders without email address
- review and bring it to IT circle eventually
- role holder audit?
- discussion
- conversation belongs somewhere else: IT circle, Support Services, General Circle
- how does SoFA understand what policy is? How does IT circle understand the Google Workspace Best Practices?
- policy is always a best practice
- a bit of conversation around policies
- policies as requests - may or not be received well
- role holders: esp. secretary and leader
- audit is a nice idea
- if we make it a policy, would it be more visible to SoFA members and make it more clear to members
- renaming best practice to policy
- continue conversation
- intro
Check out
01-18 meeting
Check in
Admin
Next meeting: 01-24 at 1330 UTC for 90 minutes
Agenda formation
- VPN - recommendation?
- no known VPN recommendation
- Pia to check in with CJ
- prepare agenda in advance/Log Keeping minutes (these topics): many meetings per topic?
- Desire to establish the link between the forum and Asana; somewhat difficult to context switch
- Maybe use more user tagging when using the forum for meetings?
- Decided to try using one topic for multiple meetings; might need to check on topic length limitations in Discourse
- Kumu audit
- In IT Circle, we decided on a once-a-year audit in January
- How much, and in what way, does everyone want to help with audit?
- Go through all circle minutes documents, check them against current Kumu
- Take notes on discrepancies
- Take notes on out-of-date information in minutes documents
- Questions and comments on the process:
- Out of date? Would Kumu ever be more up to date than the minutes? A: concern is around minutes documents being out of date with respect to reality
- Look at recent meetings, compare with the minutes document header
- What do we do when things are out of date? A: don’t have a strategy for this yet
- will involve some coordination work
- could just tag circle updates?
- Out of date? Would Kumu ever be more up to date than the minutes? A: concern is around minutes documents being out of date with respect to reality
- John’s idea: track all this in a spreadsheet, John would be happy to take on the task of initializing the spreadsheet
- Nathalie excited to help, excited to browse through the circle structure; concerned spreadsheet could get messy, suggests we might use Asana
- John proposes to try to set up a tracking system for collaborating in Asana by 01-24, actually do the audit work by 02-07 → consent!
- Nathalie excited to work in Ecosystem department
- Pia excited to work in International department
- Work-flow creating a new email address - what needs to be done e.g. how get the SoFA email address access to the member dashboard
- decided here to adjust the new email template text
- how might this relate to the new orientations for leaders and secretaries?
- basically, this seems to be handled (as a discussion item)
- How we advertise role holder orientation
- sociocracy linking channels of communication
- existing communication channels: SoMBu, the forum
- place this prominently in the member dashboard
- this has come up a few times, haven’t really followed up
- what is the process of actually providing the role holder orientation?
- orientation is offered in the email, but often declined; could we emphasize it more as a recommendation or in another way include it more definitively in the workflow?
- could have periodic role holder orientations
- email could advertise the next role holder orientation
- lack of awareness of orientation availability
- didn’t get an email upon receiving a qualifying role, several cases of receiving an email address informally from someone directly (e.g. Samara or Ted)
- having an established orientation would reduce the pressure for receiving the orientation
- didn’t know who to ask for help or additional training
- excitement for an idea for a general orientation session for role holders
- March might give us some lead time
- something for IT support in general? For all members?
- how to coordinate this with other member events? Coordinate with Continuing Education Circle, maybe?
- Proposal: March 16 at 1300 UTC? → consent!
- Policy manual?
-
‘circle summary and policy list’ to ‘circle work’
- “Circle summary” → consent!
- add one sentence - John happy for Nathalie to add text
-
‘circle summary and policy list’ to ‘circle work’
Check out
- someone else taking notes?
- excited for avenues for moving forward with trainings
- slight delay in forum notes refresh is challenging
XX-XX meeting
Check in
Admin
- Attendance: John, Nathalie, Pia
- Secretary: Nathalie
- Facilitator: John
- Duration: 90 min
- Minutes from last time:
- Announcements: none
- Next meeting: