Backlog (incomplete)
- GH tags for badges/ badges on forum
- Review Google Workspaces Best Practices
- Review sharing options for Google Docs for people outside the org (and maybe even without google account?) - archive
- How does IT circle understand the Google Workspace Best Practices? Idea: Renaming and moving from ‘Documentation’ to ‘Policies’
- offer GH training - did outreach reply?
- visit circles after their meeting
- Expand department circle audit for op roles
Waiting for network model
- how do we display CoP in our org diagram?
- review Help Desk Directory (logkeeping/ IT support)
- schedule next training (see notes 06-27)
- circle role holder orientation
04-16 meeting
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Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 30 min
- Minutes from last time:
- Announcements: none
- Next meeting: April 30th
Agenda formation
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04-02
reviewing the backlog
03-19 meeting
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Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: 2 weeks April 2nd for 30mins
Agenda formation
- Backlog conversation
- Kumu operational roles audit
- do we want to continue this into other circles?
- forum notifications have been a lot about roles lately
- time spend vs how useful it is
- network model decision
- which items are on hold?
- logkeeping in the network model → bring to IT circle
- forum: what do members need? notification system
- Kumu operational roles audit
Check out
03-05 meeting → async coworking instead
Check in
Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: March 19th
Agenda formation
- operational roles in policy manual
- do more work or post like it is? https://forums.sociocracyforall.org/t/how-to-operational-roles-in-the-policy-manual/4157
- feedback to email draft
- logkeeping in the new SoFA model?
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02-20 meeting
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Admin
- Attendance: John, Nathalie
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: March 5
Agenda formation
→ take notes on asana tasks
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02-06 meeting
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Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: 2034-02-20
Agenda formation
- report from zoom training with Jo/ SoPra - Nathalie
- positive meeting
- conversation around translation and having documents in different languages at the end of that meeting
- questions about member dashboard is already on IT circle backlog
- Jo sent Nathalie Spanish version of Zoom Recordings Policy
- multi-language aspect is a greater conversation
- who is in charge of the translations? proper way to translate materials, localization is not in our domain
- facebook group moderation
- John send an email as a response to Lea’s mail
- really bad spam in SoFA facebook page
- is it an IT question? where does is live?
- there is a social media circle as subcircle of outreach
- is it an open group? maybe close it
- who is still using facebook?
- → John willing to send this to social media circle social.media.circle@sociocracyforall.org
- role holder orientation - https://app.asana.com/0/1201313291673275/1200476287480948/f
- notes are on asana task
- Question to membership support circle: What is the state of the model to do orientations/ onboarding a few times a year?
- work on membership doesn’t apply anymore
- what about membership in the new structure
- having everything automated
- question system we have and make it simple
- which members will need IT support? difference in infrastructure and e.g. communities
- have different tiers of membership and make it simple
- more training in GH will be needed
- there is a detailed backlog item in IT circle
- future of working members? yes, will probably be in infrastructure. Delivery manage their own membership?
- → things are confusing, revisit this when things/structure settle a bit more
- drafting email to circle about operational roles in the policy manual
- → Nathalie take it to co-working tomorrow
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01-23 meeting
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Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: 2024-02-06
Agenda formation
-
Department circle role description audit
- Nathalie did clean-up and work on that task
- Q: sofa-former-role-descriptions are you sure there are duplicates? yes. how did that happen? maybe roles held by different people
- celebrate this work, show how it works
- think about ways how to display roles, maybe in co-working
- some of this things might become obsolete soon, do we need an audit? how do we make secretaries to do it?
- cultural question still open, going into circle meetings, curious around celebration
- technical idea: create reminders/notifications in forum that correspond with the term
- bring more people into workflows in the forum
- idea: send emails to circles?
- how do the upcoming changes interact with our work?
- build cultural shift now
- changes are slow
-
Next steps:
- finish task in co-working tomorrow [Nathalie, John]
- put on backlog “expand department circle audit for op roles”
- draft celebratory email/ write to department circles [Nathalie]
-
Workflows for obsolete role descriptions
- Nathalie finished a subtask, John can continue working on this
- Pame will look into existing duplicates
-
report on retreat - impact on IT/ logkeeping, what questions do we have
- consented to move to new department circles
- infrastructure circle to support all of SoFA
- Q: partner consultants? not entirely clear about new model, still open question on membership,
- Q: is this rather an IT circle topic? come back to question in IT circle meeting
- log keeping an localization - how do we support multiple languages
- network model
- now SoFA English as delivery, infrastructure is for all, need to be smart about log keeping stuff, where to enforce it and where not?
Our questions - Who are we giving SoFA emails?
- Who is getting Drive access?
- levels/tiers of membership
- localization and logkeeping within this network model
- level of connection we want to maintain with each circle
→ continue conversation in other circles
Check out
- hard to connect detail and high level mode
- appreciate the generation of questions on the transition topic
- focus on backlogs in 2024
- overwhelmed (in the moment) by the changes coming from GC and surprised that there was a decision around departments
01-09 meeting
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Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: 2024-01-23
Agenda formation
- looking at the backlog and take items off
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XX-XX meeting
Check in
Admin
- Attendance: John, Nathalie, Pame
- Secretary: Nathalie
- Facilitator: John
- Duration: 60 min
- Minutes from last time:
- Announcements: none
- Next meeting: