Sociocracy, also known as dynamic governance, is a system of organizational governance that aims to create an inclusive and participatory decision-making process.
While Sociocracy does not have a fixed set of policies, it provides a framework and principles that guide the creation and review of policies within an organization.
Here’s an overview of how policy review is typically approached in Sociocracy:
- Consent Principle:
Sociocracy operates based on the principle of consent, which means that policies are developed and reviewed with the aim of achieving broad agreement rather than unanimous consensus. Consent means that there are no objections that would cause harm or move the organization backward. It allows for quick decision-making while ensuring everyone’s concerns are addressed.
- Circle Meetings:
Sociocracy organizes decision-making into small, semi-autonomous groups called circles. Each circle is responsible for its own policies and has the authority to make decisions within its domain. Circle meetings serve as the forum for reviewing and updating policies. In these meetings, members discuss proposed changes and use the consent principle to reach agreements.
- Continuous Improvement:
Sociocracy emphasizes continuous improvement and learning. This applies to policies as well. The review process is ongoing, and policies are revised as needed to adapt to changing circumstances or address emerging issues. When a policy is made, a review term is set. Feedback and suggestions from circle members and stakeholders are valuable in identifying areas for improvement.
- Double-Linking:
Sociocracy uses a double-linking structure, which means that there are representatives from each circle at higher-level circles. These representatives provide feedback and communicate changes in policies between circles. This structure facilitates coordination and ensures alignment among different circles within the organization.
- Feedback and Evaluation:
Regular feedback and evaluation are essential components of policy review in Sociocracy. Circles may use various methods such as surveys, evaluations, or check-ins to gather input from members and stakeholders. This feedback helps identify strengths, weaknesses, and areas where policy adjustments are needed.
- Policy Proposal Process:
When a policy change is proposed, it goes through a review process within the relevant circle. The proposed change is shared with the circle members in advance, allowing them to study and provide feedback. During the circle meeting, the proposal is discussed, concerns are addressed, and modifications are made if necessary. Consent is sought to finalize the policy change.
- Record Keeping:
Sociocracy places importance on maintaining transparent records of decisions and policies. Documenting policies, revisions, and the rationale behind changes helps with continuity, knowledge sharing, and ensuring transparency within the organization.
It’s important to note that the specific approach to policy review may vary depending on the organization’s implementation of Sociocracy. The principles and practices of Sociocracy provide a flexible framework that can be adapted to suit the unique needs and context of each organization.